How do I monitor usage across my organization?

The Educator Center offers two essential Dashboards: our Usage Dashboard (which offers three views: This Week, By Week, and By Month) our Progress Dashboard. These Dashboards empower educators with data visualization tools to monitor student usage and progress in programs like My Math Academy and My Reading Academy.

Note: All Dashboard data is reset for the new school year. The exact date that that happens is based on the Academic Term set by your top-level Administrator. 

Learn about the features of each Dashboard in detail within this article:

• Usage Dashboard - This Week
• Usage Dashboard - By Week
• Usage Dashboard - By Month
• Usage Dashboard - Filters

Usage Dashboard - This Week

1. By default, our Dashboards will show data for My Math Academy. If you are looking for My Reading Academy data, click the product drop-down in the upper-left of your screen to switch from My Math Academy to My Reading Academy orMy Reading Academy Español.  
   
   
   
   
2. Once you’ve selected your program, click Dashboards at the top of your page and then Usage. By default, this Dashboard will display product usage by students This Week. Click the By Week or By Month tabs to see usage over a different timeframe.
   
   
   

Usage Dashboard Feature Snapshot

1. Filters: Click Filters to see usage for organization levels other than the default District level view. Click the District drop-down menu to select an individual School. Then click the Class drop-down to select a specific Class. You’ll be able to drill down into individual student data from there.
   
   
2. Student Engagement This Week: This area will give you a snapshot of the number of students currently Licensed, the percentage of students currently Active in the program, and the percentage of students who are On Track to reach the program usage goal of 60 minutes per week. The data in this area will also appear when you select the Overall tab.
   
   
3. On Track for 60-Minute Goal: This snapshot shows how many active students are on track to reach the usage goal of 60 minutes per week. 

Usage Dashboard - By Week 

1. Click the product drop-down in the upper-left of your screen if you want to switch from My Math Academy to My Reading Academy or My Reading Academy Español. 
   
   
   
   
2. Click Dashboards at the top of your page and then Usage. Click the By Week tab to view weekly student usage data. The chart will show Learning Time (in minutes) for the current week and six previous weeks. You can click the back arrow/caret < if you want to view earlier weeks.
   
   
   
   
3. You will see metrics for Student Engagement This Week on the left side of the page. This includes the number of Licensed students, the percent who were Active, and the percent of Active students On Track to meet the weekly usage goal of 240 minutes. To the right of that, you’ll see the Learning Time graph, which charts usage by week for the current and six previous weeks.
   
   
   
   
4. Scroll down to the next section of the By Week Dashboard to see the Average Weekly Minutes for students at each School or District if you are an Administrator (Teachers will see individual student data). Click the icons to the left of a School or District name to see a pop-up showing the % of Licensed Students Who Are Active per Week and % of Active Students by Weekly Time Spent (color-coded by usage ranges) for that School or District.
   
   Note: If you click on any of the School names, rather than the icons, you can drill down to see the entire Usage Dashboard for just that School, with the ability to drill down into Classes from there, just as you would by using the Filters (see Usage Dashboard - Filters below).
   
   
   
   
   
5. Scroll down a little further to will see the % of Licensed Students Who Are Active per Week and the % of Active Students by Weekly Time Spent (color-coded based usage ranges below and above the 60 minute weekly goal). These are the same charts as in the pop-up in the last step but this data is for the whole organization vs. the individual School or District you clicked above.
   
   
   

Usage Dashboard - By Month 

1. Click the By Month tab to switch expand your view to monthly usage. The chart will show Learning Time (in minutes) for the current month and six previous months. You can click the back arrow/caret < if you want to view earlier months.
   
   
   
   
2. Scroll down to the next section of the By Month Dashboard to see the Average Monthly Minutes for students at each School or District if you are an Administrator (Teachers will see student data). Click the icons to the left of a School or District name to see a pop-up showing the % of Licensed Students Who Are Active per Month and % of Active Students by Month Time Spent (color-coded by usage ranges) for that School or District.
   
   Note: If you click on any of the School names, you can drill down to see the entire Usage Dashboard for just that School, with the ability to drill down into Classes from there, just as you would by using the Filters (see Usage Dashboard - Filters below).
   
   
   
   
   
3. Scroll again to see the % of Licensed Students Who Are Active per Week and the % of Active Students by Weekly Time Spent (color-coded based usage ranges above and below the monthly 240 minute goal). These are the same charts as in the pop-up in the last step but this data is for the whole organization vs. the individual School or District you clicked above.
   
   

Usage Dashboard - Filters

Administrators’ default view of any Dashboard is at the highest level they are rostered to, so they can easily get the “big picture” snapshot of how the whole organization is doing. But since data will never be uniform throughout the organization, our Dashboards make it simple to drill down into usage levels for different Districts, Schools, and Classes, which can give you usage details for each Student if you are interested.

1. Whether you are viewing data for This Week, By Week, or By Month, you will have two ways to drill down to get a more focused look any lower level of your organization that you choose: by clicking Filters in the top-left of the Dashboard or clicking on a linked District, School, or Class name in the middle section of the Dashboard (those two options are highlighted below).
   
   
   
   
2.  When you click Filters, a panel will open on the left side of the screen and the main Dashboard will be grayed out. Click the top drop-down option you have and you’ll see what the next levels down are for you (often School names). Click the next level you want to view. If you wanted to look at data for, lets say, the PL Demo School in our demo screenshot, you would just click that name, let the dashboard reload, and then click back into the grayed-out area to view that new level.
   
   
   
   
3. If you want to drill down more than one level, you’ll see other options (often Class names) below once you click the first level. Again, click back into the grayed-out area of the Dashboard to activate the new level.
   
   
   
   
4. Once you click down into a Class using the Filters, you’ll be able to see individual student data, and you can adjust the timeframe for that, as well.
   
   
   
   
5. When you want to go back up to the top-level view of your Dashboard, click Filters and then the Reset link.
   
   
   
   
6. You can do the same deep dive into usage data that the Filters provide by clicking into the lower level organization links within the middle part of the dashboard. 
   
   
   
   
7. Even though you didn’t click on Filters to drill down this other way, you can open Filters and click the Reset to go back to your high-level overview, or click your browser’s Back button however many levels you drilled down.