What do the different roster template field names mean?

Field Name

Description

Examples

Region ID/District ID

Using a unique ID makes sure there are no duplicates in the system. It can be any unique ID that will always remain consistent. It can be a combination of numbers and letters.

00014, DISTRICT13

Region Name or District Name

Depending on your organization’s setup and your permissions, you may be required to enter a region or district name.

Evergreen District Western Region

School ID

A unique ID makes sure there are no duplicates in the system. It can be any unique ID that will always remain consistent. It can be a combination of numbers and letters.

0001, EVERGREEN01

School Name

This is the official name of your school(s) and will appear as entered in the administrator portal.

Little Lake Academy

Class ID

Using a unique ID makes sure there are no duplicates in the system. It can be any unique ID that will always remain consistent. It can be a combination of numbers and letters.

0001, MELENDEZRM3

Class Name

This can be the teacher’s last name, room number, or other class identifier. This should be unique across teachers within the same school. This will appear in the Teacher Portal as well as your Age of Learning products.

Room 34

Perez

STEM Class

Teacher ID

This can be an employee ID number or another unique ID that will always remain consistent.

0001, CHU11322

Teacher First Name

 The names will appear in the Teacher Portal and student login page.

Samantha

Teacher Last Name

The names will appear in the Teacher Portal and student login page if provided.

Smith

Teacher Preferred Communication

The method of communication (email or phone) the teacher prefers when receiving messages sent through the Age of Learning Management System.

Phone, Email

Teacher Email

The teacher's email must be unique and cannot be used by another administrator or teacher account. This will be the username used to log in to the Teacher Portal and any Age of Learning products.

s.smith@evergreen.org

Teacher Phone

If the teacher prefers, the teacher's phone number can be used when sending messages through the Age of Learning Management System. Note, phone numbers must include country code.

1(555)555-555, 18001234567

Student ID

This can be a student ID number or another unique ID that will always remain consistent.

Student_345456, 11987M76

Student First Name

This will display on the class login page for your Age of Learning products.

Rebecca

Student Last Name

This will display on the class login page of your Age of Learning products.

Price

Student Gender

Some products, like ABCmouse, use the Student Gender reported in your roster to set the default student avatar.

F, M, female, male

Student Grade

The Student Grade is used to help set the initial placement of the student in the programs.

Prekindergarten, Kindergarten, 2

Student Preferred Communication

This determines how parents/caregivers receive an invitation for home access. This requires both student/family phone and email information, which are entered in separate fields.

Phone, Email

Student Birth Month

This, combined with Birth Year, is used to place the student in the appropriate pretest level in some Age of Learning products. Please only use numbers to represent the month, such as “5” for May.

01, 12

Student Birth Year

This, combined with Birth Month, is used to place the student in the appropriate pretest level in some Age of Learning products.

2016

2015

Student Email

This will be used to send invitations to parents/caregivers for at-home access.

student@school.com

Student Phone

This will be used to send invitations to parents/caregivers for at-home access. Be sure to include the country code to ensure the message can be sent. Note, country code must be included.

1(555)555-555

18001234567

Student Language

This sets the student language in the product. If no language is provided, this will default to English.

English, Spanish, EN, SP