When rostering with a spreadsheet, you will fill the CSV template fields with required and recommended information.
This table describes each field and in which format to input the information.
Field Name |
Description |
Examples |
Region ID/District ID |
Using a unique ID makes sure there are no duplicates in the system. It can be any unique ID that will always remain consistent. It can be a combination of numbers and letters. |
00014, DISTRICT13 |
Region Name or District Name |
Depending on your organization’s setup and your permissions, you may be required to enter a region or district name. |
Evergreen District Western Region |
School ID |
A unique ID makes sure there are no duplicates in the system. It can be any unique ID that will always remain consistent. It can be a combination of numbers and letters. |
0001, EVERGREEN01 |
School Name |
This is the official name of your school(s) and will appear as entered in the administrator portal. |
Little Lake Academy |
Class ID |
Using a unique ID makes sure there are no duplicates in the system. It can be any unique ID that will always remain consistent. It can be a combination of numbers and letters. |
0001, MELENDEZRM3 |
Class Name |
This can be the teacher’s last name, room number, or other class identifier. This should be unique across teachers within the same school. This will appear in the Teacher Portal as well as your Age of Learning products. |
Room 34 Perez STEM Class |
Teacher ID |
This can be an employee ID number or another unique ID that will always remain consistent. |
0001, CHU11322 |
Teacher First Name |
The names will appear in the Teacher Portal and student login page. |
Samantha |
Teacher Last Name |
The names will appear in the Teacher Portal and student login page if provided. |
Smith |
Teacher Preferred Communication |
The method of communication (email or phone) the teacher prefers when receiving messages sent through the Age of Learning Management System. |
Phone, Email |
Teacher Email |
The teacher's email must be unique and cannot be used by another administrator or teacher account. This will be the username used to log in to the Teacher Portal and any Age of Learning products. |
s.smith@evergreen.org |
Teacher Phone |
If the teacher prefers, the teacher's phone number can be used when sending messages through the Age of Learning Management System. Note, phone numbers must include country code. |
1(555)555-555, 18001234567 |
Student ID |
This can be a student ID number or another unique ID that will always remain consistent. |
Student_345456, 11987M76 |
Student First Name |
This will display on the class login page for your Age of Learning products. |
Rebecca |
Student Last Name |
This will display on the class login page of your Age of Learning products. |
Price |
Student Gender |
Some products, like ABCmouse, use the Student Gender reported in your roster to set the default student avatar. |
F, M, female, male |
Student Grade |
The Student Grade is used to help set the initial placement of the student in the programs. |
Prekindergarten, Kindergarten, 2 |
Student Preferred Communication |
This determines how parents/caregivers receive an invitation for home access. This requires both student/family phone and email information, which are entered in separate fields. |
Phone, Email |
Student Birth Month |
This, combined with Birth Year, is used to place the student in the appropriate pretest level in some Age of Learning products. Please only use numbers to represent the month, such as “5” for May. |
01, 12 |
Student Birth Year |
This, combined with Birth Month, is used to place the student in the appropriate pretest level in some Age of Learning products. |
2016 2015 |
Student Email |
This will be used to send invitations to parents/caregivers for at-home access. |
student@school.com |
Student Phone |
This will be used to send invitations to parents/caregivers for at-home access. Be sure to include the country code to ensure the message can be sent. Note, country code must be included. |
1(555)555-555 18001234567 |
Student Language |
This sets the student language in the product. If no language is provided, this will default to English. |
English, Spanish, EN, SP |