Administrators and Teachers within the Educator Center have the capability to archive various levels like Schools, Classes, Teachers, and Students. This functionality is essential for efficiently managing your Educator Center account. This guide will walk you through the steps to perform these actions seamlessly.
- Understanding Archived Statuses
- Archive CSV Upload
- Archive Clever, Classlink or SFTP Upload
- Archive School
- Archive Teachers
- Archive Classes
- Archive Students
Understanding Archived Statuses
Before diving into the steps, it's crucial to understand the implications of archiving:
- Students: If a student is archived, they lose their access to Age of Learning products. If the student has a non-transferable license to a product, that license will be lost from your organization's inventory. If the student has a license that can be returned to your organization's inventory, it will be returned as available for repeated usage.
- Teachers: If a teacher is archived, they are no longer visible in your organization and will lose their access to Age of Learning products. The classes and students’ records will remain active in the roster sections. Students of archived teachers will still be able to access any previously redeemed home accounts.
- Classes: After archiving classes, students’ records will remain active in the roster section.
- Schools: When archiving a school, the classes associated with that school will also be archived. Teacher and student records will remain active in the roster section but will be unassigned from all classes under that school.
- Administrators: Administrators cannot be archived at this time; they can only be deleted.
Archive CSV Upload
- Log in to your Educator Center account.
- Click Accounts at the top of your screen.
- Click Roster.
- Click Download Existing Roster to make edits to your roster. We recommend keeping a second copy of that original file for your records.
- Once you finish editing your CVS file, select Replace Entire Roster. Important: any records missing from the edited CSV file will automatically be archived. Records are identified based on ID, so it’s crucial to ensure IDs stay consistent, otherwise, you can end up with duplicate records or accidentally deleting accounts.
- After you upload the roster, you will get a summary of the upload and they need to type in a phrase to finish the roster.
Archive Clever, Classlink or SFTP Upload
- Log in to your Educator Center account.
- Click Accounts at the top of your screen.
- Click Roster.
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Exclude the data that should be archived from your data source. All uploads through these methods are "Replace Entire Roster" uploads. Select Replace Entire Roster.
Archive School
- Log in to your Educator Center account.
- Click Accounts at the top of your screen.
- Next, click Manage.
- Click Schools.
- On Active School, select the name you want to view.
- Click Archive School.
- Click Archive.
Archive Teachers
- Log in to your Educator Center account.
- Click Accounts at the top of your screen.
- Next, click Manage.
- Click Teachers.
- On Active Teachers, select the name you want to view.
- Click Archive Teacher.
- Click Archive.
Archive Classes
- Log in to your Educator Center account.
- Click Accounts at the top of your screen.
- Next, click Manage.
- Click Classes.
- On Active Classes, select the name you want to view.
- Scroll down to click the Archive (Your Classes Name) button.
- Click Archive.
Archive Students
- Log in to your Educator Center account.
- Click Accounts at the top of your screen.
- Next, click Manage.
- Click Students.
- On Active Students, select the name you want to view.
- Click Archive Student.
- Click Archive.